Pembroke Public Schools is seeking a highly organized and detail-oriented Transportation
Coordinator/Accounts Receivable Clerk to support district transportation operations and business
office functions. This position manages daily transportation logistics for regular and special
education, collaborates with First Student and contracted vendors, assists families and school
staff, and oversees key district receivables, including transportation fees, Pre-K tuition, field
trips, and program payments. The role requires strong communication skills, accuracy, and the
ability to respond to time-sensitive transportation issues.
Transportation Coordination
• Coordinate all aspects of regular education transportation, including routing, bus pass
production, website updates, and family communication.
• Support special education transportation: secure quotes, award routes, communicate with
vendors and families, and maintain cost tracking.
• Serve as liaison with First Student; monitor routes, respond to concerns, and support
daily operational adjustments.
• Oversee 7D van program compliance, safety training, documentation, and vehicle logs.
• Manage district vehicle (P1/P2) scheduling, maintenance logs, fueling records, and
related invoices.
• Process transportation-related payments, deposits, purchase orders, and invoices in
MUNIS.
• Coordinate field trips' transportation schedules.
Accounts Receivable
• Process transportation payments, prepare deposits, and deliver to Town Hall.
• Manage district receivables in MUNIS, including deposits from schools.
• Oversee Pre-K tuition billing, payment tracking, statements, and follow-up.
• Generate invoices for field trips and community groups; record payments in Master
Library and MUNIS.
• Prepare weekly deposits and maintain accurate financial records.
• Provide general office support: phones, visitors, mail distribution, and collaboration with
district and town departments.
• Other duties and/or projects as assigned
Qualifications
• High school diploma required; associate degree or higher preferred.
• Experience in school transportation, municipal operations, or accounts receivable
preferred.
• Strong organizational, communication, and customer-service skills.
• Ability to manage confidential information and time-sensitive issues.
• Proficiency with spreadsheets and financial systems; experience with MUNIS, Route
Finder Plus, FirstView, or PowerSchool a plus.
• Ability to manage confidential information and work independently with accuracy.
• Availability for early-morning or evening communication during transportation
disruptions.
Work Year
Full-time, year-round position located in the Business Office. $27-$35 per hour.