Career Hub Library

General Responsibilities:
To provide ongoing support to the Business Office to ensure that the fiscal affairs of the district are administered efficiently and expeditiously by issuing, processing and reconciling purchase orders, invoices, and maintaining an accounting database; to provide responsible administrative assistance to maintain smooth functioning of the Business Office.

Qualifications:
Previous Accounts Payable experience
Previous Data Entry experience
Demonstrated knowledge of Microsoft Office: Excel, Access
Ability to maintain confidentiality
Prior experience with other accounting systems helpful
Ability to effectively and professionally interact with customers
Knowledge of and experience working with, Microsoft Office and Google Suite:
Word/Excel/Access/PowerPoint and Google Drive/Sheets/Slides/Docs
Computer software and electronic spreadsheet skills
Basic knowledge of financial/budgetary systems and procedures
Knowledge of MUNIS Software
Ability to compile and analyze financial data
Ability to work effectively, as part of a team
Associate’s Degree preferred

Performance Responsibilities:

Issues purchase order numbers
Sets up and verifies new vendor numbers/accounts
Responds to and follows up on vendor inquiries
Reconcile accounts and track payments
Matches invoices to purchase orders and reconciles discrepancies
Maintains accounting database; enters and retrieves information from accounting system
Prepares warrants for approval and distribution
Receives and processes cash receipts, including, Adult Education, Summer School, Extracurricular, Gift Accounts, user fees, etc. and reconciles on a monthly basis
Process all district’s turnovers
Orders and maintains supplies as needed
Sorts and collates mail, copies, files correspondence, invoices, records, etc.
Field and direct phone calls/messages for the School Business Administrator
Other related duties as assigned by School Business Administrator

Terms of Employment: Temporary – four months. Salary and Benefits as negotiated.